Executive Assistant & Operations Coordinator to the Founder & CEO (Independent Contractor)

**Executive Assistant & Operations Coordinator to the Founder & CEO (Independent Contractor)

Location: Remote (United States)

Compensation: $30.00–$35.00 per hour, depending on qualifications, experience, and the scope of services agreed upon.

Schedule: Approximately 20 hours per week to start

Classification: Independent Contractor (1099)

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About Useabot

Useabot LLC is a rapidly growing robotics and artificial intelligence (AI) company dedicated to helping organizations identify practical ways robotics and automation can improve people’s lives and businesses.

The name Useabot comes from Use Cases + Robots because our mission has always been to solve real-world problems—not simply sell robots.

We partner with leading robotics manufacturers throughout the United States and around the world to provide robotics consulting, robot sales, AI integrations, remote and on-site deployments, customer success, technical support, and long-term service.

Our solutions support organizations across healthcare, hospitality, education, libraries, retail, logistics, manufacturing, commercial real estate, transportation, senior living, and many other industries.

Our services include:

* Complimentary robotics consultations

* Robotics consulting and strategy

* Robot sales and distribution

* Remote and on-site deployments nationwide

* Customer success and technical support

* AI and robotics integrations

* Long-term service and support

Our mission is simple:

Automating the Future, So People Can Focus on What Matters Most™

We’re looking for someone who wants to help build a growing technology company while making a meaningful impact from day one.

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About the Opportunity

This is much more than a traditional Executive Assistant role.

You’ll work directly with the Founder & CEO as a trusted operational partner, helping organize priorities, improve internal systems, coordinate projects, maintain customer relationships, support strategic initiatives, and keep the company operating efficiently.

Your work will help create structure, improve processes, increase organizational efficiency, and enable the Founder & CEO to focus more time on strategic growth, customer relationships, and expanding the business.

This position offers meaningful responsibility, exposure to cutting-edge robotics and AI technologies, and the opportunity to grow professionally alongside a rapidly expanding company.

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Primary Responsibilities

Executive Support

* Manage the Founder & CEO’s business and personal calendars.

* Coordinate meetings, appointments, travel, and scheduling.

* Prioritize incoming communications and action items.

* Prepare agendas, meeting materials, and follow-up documentation.

* Organize confidential files and executive records.

* Track deadlines and help ensure important commitments remain on schedule.

Operations Coordination

* Coordinate day-to-day operational activities.

* Develop, document, and improve Standard Operating Procedures (SOPs).

* Organize workflows and internal business processes.

* Maintain project timelines and operational documentation.

* Identify opportunities to improve efficiency and organization.

* Assist with strategic and special projects as assigned.

CRM & Sales Operations

* Maintain an organized and accurate CRM.

* Enter and update leads, customers, opportunities, and follow-up activities.

* Track customer communications and important milestones.

* Assist with proposals, quotations, agreements, and customer documentation.

* Help maintain an organized sales pipeline.

* Ensure customer opportunities and commitments are properly tracked.

Customer & Partner Success

* Coordinate communications with customers, manufacturers, logistics providers, and strategic partners.

* Assist with deployment scheduling and project coordination.

* Track shipments, project milestones, and important deadlines.

* Support customer onboarding activities.

* Help maintain an exceptional customer experience.

Administrative Support

* Prepare reports, presentations, spreadsheets, and business documentation.

* Maintain organized digital filing systems.

* Coordinate invoices, purchase orders, and administrative workflows.

* Assist with vendor relationships and operational coordination.

* Support additional administrative and operational responsibilities as needed.

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Qualifications

We’re looking for someone who is organized, proactive, trustworthy, adaptable, resourceful, and excited about helping build a growing robotics and AI company.

Required Qualifications

* Exceptional organizational and time-management skills.

* Outstanding written and verbal communication skills.

* Strong attention to detail.

* Ability to manage multiple priorities effectively.

* Excellent problem-solving and critical-thinking abilities.

* Professional judgment and discretion when handling confidential information.

* Ability to work independently in a remote environment.

* Comfortable learning new technologies and software platforms.

* Reliable high-speed internet connection and a professional remote work environment.

Preferred Qualifications

* Executive Assistant experience.

* Operations Coordinator or Operations Management experience.

* Startup or small business experience.

* CRM experience (HubSpot, Salesforce, Zoho, or similar).

* Google Workspace and/or Microsoft 365 proficiency.

* Experience with project management platforms such as Asana, ClickUp, Monday.com, Trello, or similar.

* Customer service, client success, or account management experience.

* Interest in robotics, automation, artificial intelligence, or emerging technologies.

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What Success Looks Like

Within your first 90 days, you’ll be working toward:

* Taking ownership of the Founder & CEO’s scheduling and calendar coordination.

* Maintaining an organized and accurate CRM.

* Improving operational organization throughout the business.

* Helping ensure customer commitments remain on schedule.

* Creating documentation and processes that support future growth.

* Becoming a trusted operational partner to the Founder & CEO.

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Compensation

* Independent Contractor (1099)

* Approximately 20 hours per week to start

* Flexible scheduling

* Fully remote within the United States

* $30.00–$35.00 per hour, depending on qualifications, experience, and the scope of services agreed upon

* Opportunity for increased hours as business needs evolve

* Potential opportunities for increased responsibilities and future full-time employment may become available as Useabot grows, based on business needs and performance

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Why Join Useabot?

You’ll work directly with the Founder & CEO while helping build a company operating at the forefront of robotics and artificial intelligence.

You’ll collaborate with leading robotics manufacturers, support organizations deploying cutting-edge technology, and help shape internal systems that will support the company’s long-term growth.

If you enjoy creating organization, solving problems, improving processes, supporting people, and helping businesses grow, we’d love to hear from you.

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Additional Information

This opportunity is offered as an Independent Contractor (1099) engagement and is not an employment relationship. The classification of the engagement will be governed by the written Independent Contractor Agreement and applicable law.

The selected contractor will be responsible for complying with applicable tax, insurance, licensing, and other obligations associated with independent contractor status.

Due to the nature of this position, the selected contractor may have access to confidential business information, customer information, pricing, proprietary processes, strategic initiatives, and operational documentation. Prior to performing services, the selected contractor will be required to execute an Independent Contractor Agreement, Confidentiality Agreement, Intellectual Property Assignment Agreement, and other onboarding documentation reasonably required by Useabot LLC.

Final candidates may be asked to participate in reference verification, identity verification, and a background check, where permitted by applicable law.

Applicants must be legally authorized to perform services in the United States. At this time, Useabot LLC does not sponsor employment visas for this opportunity.

Responsibilities may evolve as the company grows. This description is intended to describe the general nature of the engagement and should not be interpreted as an exhaustive list of duties, responsibilities, or contractual obligations.

Useabot LLC reserves the right to modify, suspend, or withdraw this opportunity at any time prior to entering into a written agreement.

Useabot LLC is committed to providing equal opportunity and considers qualified applicants without regard to legally protected characteristics, consistent with applicable law.**