Engineering Project Coordinator

About the role:

The Engineering Project Coordinator provides project, documentation, and operational support across the engineering organization (Design, Programming (DDC and PLC), and SCADA). Working within the Technical Project Management department, the Coordinator supports Technical Project Managers (TPMs) on their accounts and helps engineering leadership keep department operations, reporting, onboarding, and documentation organized and current.

The ideal candidate is highly organized, detail-oriented, proactive, and enjoys bringing structure to a fast-paced technical environment. This role is a natural path into a Technical Project Manager position.

Key Responsibilities:

Project Support

• Support project initiation by setting up project folders, checklists, scope inputs, and customer requirements.

• Maintain RFI, submittal, and engineering change logs; track due dates and follow up with owners until items close.

• Track engineering deliverables, including submittals, BOMs, RFIs, change documentation, and internal reviews, and notify TPMs and engineers of upcoming deadlines and outstanding actions.

• Coordinate engineering review meetings and record minutes, decisions, and action items.

• Distribute updated engineering documentation to stakeholders, including Project Management, Purchasing, Panel Shop, and Field Operations.

• Identify missing information and follow up with responsible team members to close documentation gaps.

Department Operations & Reporting

• Provide administrative support to engineering leadership, including calendars, agendas, presentations, reports, and special projects.
• Maintain Monday.com project boards, including tasks, assignments, deadlines, and statuses.

• Collect and maintain engineering KPIs, metrics, dashboards, and recurring reports.

Onboarding & Training

• Coordinate onboarding for new engineering employees, including schedules, checklists, introductions, training sessions, and system access.

• Create and maintain training materials, guides, checklists, and reference resources.

Document Control & SOPs

• Maintain consistent folder structures, file naming, templates, and document-control standards across the engineering organization.

• Document and maintain SOPs, work instructions, and process documentation in partnership with engineering leadership and subject matter experts.

• Coordinate periodic reviews, approvals, and distribution of controlled documents, and keep current versions in designated repositories.

• Ensure project documentation is complete, current, and properly archived throughout the project lifecycle.

Process Improvement

• Identify opportunities to improve workflow efficiency, reporting, and document control.

• Support rollout of new templates, tools, and processes across engineering teams.

Qualifications:

Required

• Associate degree or equivalent work experience.

• 2+ years of project coordination, administrative, or department support experience within an engineering, construction, manufacturing, or technical organization.

• Excellent organizational skills with exceptional attention to detail.

• Strong written and verbal communication skills.

• Proficiency with Microsoft Office (Excel, Word, PowerPoint, Outlook, Teams, SharePoint).

• Experience with project or task management software (Monday.com, Smartsheet, Microsoft Project, or similar).

• Experience working with document management systems.

• Ability to prioritize multiple assignments and support multiple TPMs, engineers, and projects at once.

• Strong problem-solving and follow-through skills.

Preferred

• Experience supporting engineering, construction, or industrial projects.

• Familiarity with Building Automation Systems (BAS/BMS), PLC, SCADA, HVAC controls, or electrical controls.

• Experience with Autodesk Construction Cloud (ACC), Procore, Bluebeam, Autodesk Vault, or similar platforms.

• Experience with ERP systems and Bills of Material.

• Experience creating training materials or maintaining controlled documents.

• Experience supporting projects in mission-critical, healthcare, industrial, pharmaceutical, or data center markets.

Physical Requirements

• Sit and/or stand for extended periods (typically 6-8 hours per day) while performing computer-based tasks.

• Use hands and fingers to operate standard office equipment, including computers, keyboards, mice, telephones, scanners and printers.

• Occasionally stand, walk, bend, stoop, or reach to access documents or attend meetings, including occasional site visits.

• Lift, carry, push, or pull light objects and materials weighing up to 20-25 pounds.

• Have sufficient vision (with or without correction) to read computer screens, printed documents, drawings, and small print; and sufficient hearing to communicate effectively by phone and in person.

• Work in a typical indoor office environment with moderate noise levels from office equipment, conversations, and occasional interruptions.

Benefits & Total Rewards:

• Opportunities for Growth 
  Hands-on training and career advancement in an exploding data-center industry.
• Medical, Dental, and Vision Insurance 
  We cover 100% of individual medical premiums and help offset the cost of family coverage.
• 401K with Employer Match 
  Eligible after 90 days, with company matching to help you invest in your future.   
• Disability Coverage 
  Both short- and long-term disability insurance provided at no cost to our employees.  
• Flexible PTO 
  Take time off when you need it, no accruing time necessary.

• Field-Based Employee Benefits
  For eligible field-based roles that require travel, Divcon covers all business travel expenses and provides a per diem, phone allowance, tools, and PPE at no cost. Eligible employees also receive paid training and additional reimbursable business expenses.