Bookkeeper / HR Coordinator

Company Overview
For over 20 years, SBI has created software that powers businesses in the green plant and nursery industry. Founded in 2001, the company partners with many of the largest and most successful nurseries and growers in the United States, Canada, and the UK. SBI offers comprehensive solutions — including forecasting, production, replenishment, and EDI cloud — tailored to every aspect of a big retail supplier’s operation. With a focus on innovation and a people-first culture, SBI is an employee-owned company (ESOP) committed to the long-term success of its team.

Job Overview
SBI Software is seeking an organized, detail-oriented HR & Bookkeeping Coordinator to join our growing team. This role is central to our day-to-day operations, supporting both our financial processes and our people operations — including playing a meaningful role in ESOP participant communications and administration as we complete our ownership transition. This is an excellent opportunity for someone who enjoys variety in their work, thrives in a collaborative small-company environment, and wants to be part of an ownership culture where every employee has a stake in the company’s success.

Responsibilities

• Accounts Payable & Receivable: Process accounts payable and accounts receivable; manage vendor invoices and client billing.
• Payroll: Run monthly payroll using ADP.
• Reconciliations: Perform monthly bank and credit card reconciliations in QuickBooks Online.
• Financial Reporting: Prepare basic financial reports (P&L, cash flow summaries) for leadership review.
• CPA Coordination: Coordinate with external CPA/accountant for tax filings and year-end close.
• Vendor Management: Manage vendor relationships, contracts, and office supply procurement.
• ESOP Finance Support: Support ESOP-related financial tracking, including participant account reconciliations and plan-year reporting.
• Employee Onboarding & Offboarding: Manage onboarding and offboarding processes, including I-9 verification, equipment setup coordination, and benefits enrollment.
• Benefits Administration: Administer employee benefits programs (health, dental, vision, 401(k)/ESOP) and serve as the primary point of contact for employee benefit questions.
• HR Records: Maintain accurate employee records, org charts, and HR files in compliance with applicable regulations.
• Time & Attendance: Track PTO, sick leave, and attendance; ensure compliance with company policies and state/federal employment law.
• Recruiting Coordination: Coordinate recruiting logistics: job postings, candidate screening scheduling, and onboarding communications.
• ESOP Communications: Support ESOP employee communications — help educate employees about their ownership stake, distribute annual statements, and coordinate participant meetings.
• HR Policy Support: Assist leadership with HR policy development and employee handbook maintenance.
• Office Administration: Serve as the operational hub for day-to-day office administration, including supply management, plant care, and office maintenance coordination (HVAC, waste management, etc.).
• Leadership Support: Support the leadership team with scheduling, document management, and internal communications as needed.
• Process Improvement: Identify and implement improvements in administrative workflows.

Required Skills

• 3-5 years of bookkeeping or accounting experience, with hands-on QuickBooks or equivalent software proficiency
• Strong understanding of corporate accounting principles including GAAP and double-entry bookkeeping
• Experience with HR administration, benefits management, or employee relations
• Experience processing payroll using a payroll service platform
• Strong attention to detail and comfort working with numbers and financial data
• Excellent organizational and time management skills with the ability to manage competing priorities
• Interpersonal skills and discretion appropriate for handling confidential employee and financial information
• Proficiency with Microsoft Office or Google Workspace

Bonus Skills

• Experience in a small business or technology company environment
• Exposure to ESOP plan administration or qualified retirement plan administration is a significant plus
• Associate’s or Bachelor’s degree in Accounting, Business Administration, or related field

Pay: $65,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Education:

• Bachelor's (Preferred)

Experience:

• Bookkeeping: 3 years (Required)
• Human resources: 1 year (Required)

Ability to Commute:

• Portland, OR 97232 (Required)

Work Location: In person