Accountant / Office Manager

Salary Range:
$70,000 - $75,000

About the Company

Firebrand Technologies and NetGalley LLC—each a strategic part of the Firebrand Group collection of companies owned by Media Do International (MD-i)—are technology companies working in support of the book publishing industry. In partnership, the two companies have been helping publishers manage their internal workflows, digital distribution, and marketing efforts for over 35 years with technology solutions that touch the lives of thousands of print, ebook, and audio professionals every day.

Our companies’ unique, community-focused approach to business creates an optimal atmosphere for innovation and success. To make this true, everyone at Firebrand Technologies and NetGalley, LLC rolls up their sleeves and gets their hands dirty. We embrace opportunities and challenges with enthusiasm and a collective sense of purpose.

In February 2021, Firebrand Technologies and NetGalley LLC were acquired by Media Do International (MD-i), the US-based subsidiary of Japan’s Media Do Co., Ltd, one of the largest ebook distribution companies in the world retaining the largest share of Japan’s $4.5 billion ebook market.

About the job

As an Accountant/Office Manager on the Finance team, you'll have financial driven responsibilities including billing, A/R, cash receipts, collections, A/P, vendor transactions, employee expenses, and customer interaction. You will also be the point of contact for office related tasks.

This role combines AR oversight with hands-on contribution. You'll collaborate to work across departments and companies, while keeping the daily wheels turning processing customer, vendor, and employee transactions. It also supports requests for company meetings, help with Fedex labels or landlord correspondence.

A key focus of this position is ensuring timeliness and quality of deliverables. You'll champion these priorities throughout each responsibility, while bringing strong problem-solving skills and a drive for continuous process improvement. Success in this role requires the ability to deliver accuracy, a high level of quality, and confidence in everything you produce.

The preferred candidate will live close enough to work in our Newburyport, Massachusetts office 1-2 days per week. Limited outside travel may also be required.

In this role, you will have the opportunity to:

• Write detailed documentation describing how new billing features work, and proactively update documentation for existing features as needed
• Manage the application of payments on a daily basis
• Manage the processing and application of vendor payments
• Help manage employee expense reports and credit card transactions
• Ensure AR stays current and drive the collection process supporting those efforts
• Work closely with the NetGalley promotions team to generate their invoices
• Maintain oversight of the NetGalley LLC changes and recurring revenue invoicing
• Maintain oversight of the Firebrand Technologies changes and recurring revenue invoicing
• Be customer point of contact for all finance related inquiries
• Process check deposits and scan incoming mail
• Coordinate activities for team or management meetings
• Take this role to the next level
• Work with a team that wants to support your future growth in this role

To be successful, we ask that you have:

• Bachelor's or Master's degree in Accounting, Finance, Business Administration, or a related field
• 2-3 years experience in a billing or accountant role
• Experience with performing AR activities including cash application and billing
• The ability to maintain a high level of attention to detail
• A strong desire to own your space and become our subject matter expert
• The ability to self motivate and be able to work independently
• The drive to perform your responsibilities at a high level
• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Excellent time management skills with a proven ability to meet deadlines
• Strong analytical and problem-solving skills
• Ability to function and effectively prioritize in a high-paced environment
• Proficiency with QuickBooks, Google Suite and Excel

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times

Travel Required

In addition to working from the Newburyport, Massachusetts office 1-2 days a week, limited outside travel may also be required.

Other Duties

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

How to apply:

To apply for this position please submit a cover letter and resume via the Apply button above. Applications without a cover letter will not be considered. No visa sponsorship is available. No agency responses, please.

Firebrand Technologies and NetGalley LLC are committed to equal employment opportunities. We will not discriminate against employees or applicants for employment on any legally-recognized basis including but not limited to: veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.