HR Coordinator + Recruiting Specialist - FT

About the Role

The HR Coordinator + Recruiting Specialist plays a key role in supporting the internal HR operations and client within our PEO environment. This position is responsible for coordinating day-to-day HR activities, providing exceptional client service, and managing recruiting efforts across multiple client accounts. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced, client-focused setting.

What you'll do

• Human Resources Coordination
• Serve as the first point of contact for employee HR inquiries, ensuring timely and professional responses.
• Support HR administration including onboarding, offboarding, new hire paperwork, employee changes, termination processing, e-verify, and personnel file management.
• Coordinate employee leave processes, tracking, and policy documentation as directed by HR leadership.
• Maintain accurate employee data in HRIS and ensure compliance with company and client policies.
• Assist with billing of pre-employment testing for both HR and safety, schedule pre-employment testing as identified in client policies, including tracking status, and sending update to clients daily.
• Support HR projects such as handbook updates, compliance audits, and employee engagement initiatives.
• Recruiting & Talent Acquisition
• Manage full-cycle recruiting for client positions: job postings, candidate sourcing, screening, scheduling, and offer coordination.
• Work with client managers to define hiring needs and create effective job descriptions and postings.
• Leverage online job boards, work with social media coordinator, and professional networks to attract qualified candidates.
• Maintain applicant tracking systems (ATS) and ensure candidate communications are timely and professional.
• Coordinate background checks, pre-employment testing, and onboarding for new hires.
• Track recruiting metrics and report trends to HR leadership and clients.

What we're looking for

• Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
• Experience working in a PEO, staffing firm, or client-service-based HR environment preferred.
• 2–4 years of HR and/or recruiting experience required.
• Ability to manage multiple priorities and maintain confidentiality.
• Proficiency with HRIS, ATS, and Microsoft Office Suite (Excel, Word, Outlook).
• Excellent communication, organization, and customer service skills.
• Strong knowledge of HR practices, general employment laws, and recruiting best practices.