Role description
Office Manager - Admin & HR Support
Act!OFFICE MANAGER – Hybrid Admin + HR Support
LOCATION: Scottsdale – 3 Days In-Office/2 Days Remote
ROLE SUMMARY
Manages day-to-day office operations and supports core HR processes, keeping workflows efficient and the employee experience positive.
KEY RESPOINSIBILITIES
- Manage front office operations (visitors, mail)
- Coordinate meetings, calendars, and travel arrangements
- Order and maintain office supplies and equipment, and liaise with vendors (facilities, IT, maintenance)
- Maintain filing systems and records, including expense tracking and invoice processing
- Maintain employee records and HR documentation, support benefits administration, and help ensure policy compliance
- Lead “Culture Club” - organize and coordinate team activities, lunches, holiday celebrations, and special occasions
- General assistance to staff when needed
- Support ad hoc requests
QUALIFICATIONS
- 3–5 years’ experience
- Proficient in Microsoft Office – Word, Excel, PowerPoint, etc.
- Exposure to HR processes
- Strong communication skills
- Strong organizational and multitasking skills
- Confidentiality, ability to prioritize, professional courtesy, solid judgment. Self-starter/motivated, follow through on tasks and projects, and team player for our fun environment.