Office Manager

We’re looking for a highly organized, proactive, and hands-on Office Manager to own the day-to-day operations and employee experience of Nimble’s New York office.

This role is ideal for someone who enjoys creating a smooth, welcoming, and well-organized workplace, takes ownership, notices the small details, and is comfortable managing multiple operational needs independently.

This is a 50% part-time position, working on-site from our New York office on Mondays, Tuesdays, and Thursdays.

Responsibilities:

Office Operations & Administration

• Own the day-to-day operations of the New York office and ensure everything runs smoothly.
• Manage ongoing office payments and administration, including rent, utilities, vendor invoices, and credit authorization forms.
• Work closely with building management and external vendors, including handling maintenance issues, coordinating repairs, and scheduling technicians.
• Partner with the Finance and Payments teams on company credit cards, expenses, and invoice submissions.
• Manage incoming and outgoing mail and shipments, including packages for employees, customers, conferences, and company activities.
• Coordinate employee business travel and hotel bookings as needed.
• Manage office inventory, including snacks, food, office supplies, and other day-to-day needs.
• Manage technical inventory, including laptops, accessories, and other office equipment.
• Maintain and continuously improve the office environment, including organization, office design, and overall look and feel.
• Manage vendors, service providers, and recurring operational needs.
• Identify operational gaps and proactively improve office processes.

Employee Experience

• Own key employee experience touchpoints within the New York office.
• Coordinate onboarding logistics and ensure new employees have a smooth and welcoming first-day experience.
• Manage birthdays, employee milestones, celebrations, gifts, and other important employee moments.
• Support offboarding logistics when relevant.
• Handle individual employee needs related to the office and workplace.
• Serve as the go-to person for employees regarding office-related matters.

Internal Events & Culture

• Plan and manage the full logistics of major annual company events, including offsites, SKO, and other flagship gatherings.
• Organize recurring team activities such as team lunches, seasonal Happy Hours, birthdays, celebrations, and social events.
• Coordinate vendors, venues, catering, transportation, equipment, and other event-related logistics.
• Support initiatives that strengthen company culture and the overall employee experience.

Requirements:

• Previous experience in office management, workplace operations, administration, employee experience, hospitality, or a similar role.
• Strong organizational and operational skills with excellent attention to detail.
• Ability to independently manage vendors, logistics, invoices, expenses, and multiple priorities.
• Proactive, hands-on, and solution-oriented approach.
• Strong interpersonal and communication skills.
• High level of ownership, reliability, and follow-through.
• Service-oriented mindset and genuine care for employee experience.
• Excellent English communication skills.
• Comfortable working in a fast-paced startup environment.
• Experience organizing company events is a strong advantage.

About us:

Nimble is the company leading the AI web search category. Our products are used by leading businesses in financial services, retail, market intelligence, and coding to build best-in-class AI agents with accurate, auditable programmatic access to the web.

We've raised over $70 million from Norwest, Databricks Ventures, Target Global, Square Peg, and others to build expert-level web search for AI. Hundreds of enterprise customers already run on Nimble, and we're forming a world-class team of engineers, researchers, designers, marketers, sellers, and operational experts to achieve our mission.

Why join Nimble?

• Work on a deeply technical platform powering real-time AI and enterprise decisions
• Help define the future of Web Search Agents and live web intelligence
• Build alongside a sharp, mission-driven team that moves fast, ships often, and takes ownership