Position Overview
Simply Whispers is seeking a highly organized and detail-oriented Purchasing, Production Planning & Receiving Coordinator to support our operations team. This role is responsible for coordinating purchasing, managing incoming materials, and assisting with production planning to ensure efficient workflow and on-time order fulfillment.
The position works closely with production, sales, and inventory management teams while utilizing MRP Easy for production planning and inventory control, and Shopify for order management and fulfillment coordination.
The ideal candidate is proactive, organized, and comfortable managing multiple operational tasks in a manufacturing and e-commerce environment.
Key Responsibilities
Purchasing
- Issue and manage purchase orders for raw materials, components, packaging, and operational supplies.
- Monitor inventory levels within MRP Easy and place purchase orders to maintain proper stock levels.
- Coordinate with suppliers to confirm order details, delivery timelines, and pricing.
- Track purchase orders and follow up with vendors to ensure timely deliveries.
- Maintain vendor records and assist with supplier performance monitoring.
Production Planning
- Assist in managing production schedules using MRP Easy based on open orders, forecasts, and inventory levels.
- Monitor work orders and production progress to ensure schedules are maintained.
- Coordinate with production teams to ensure materials are available when required.
- Adjust schedules as needed to address demand changes, supply delays, or production constraints.
- Support operational planning to ensure efficient workflow and on-time delivery.
Receiving & Inventory
- Receive incoming shipments and verify materials against purchase orders.
- Inspect materials for accuracy and report discrepancies or quality issues.
- Enter receipts and update inventory records in MRP Easy.
- Coordinate proper storage and organization of incoming materials.
- Assist with cycle counts and inventory reconciliation.
Order Coordination
- Ensure order information flows correctly into production and inventory planning.
- Coordinate with team to ensure accurate and timely order shipments.
- Assist with inventory availability updates and order status tracking.
Qualifications
- 2–5 years experience in purchasing, production planning, inventory management, or supply chain coordination
- Experience working with MRP/ERP systems (MRP Easy preferred)
- Familiarity with Shopify or other e-commerce platforms
- Strong proficiency in Microsoft Excel and inventory management systems
- Excellent organizational and communication skills
- Ability to manage multiple priorities in a fast-paced environment
- Strong attention to detail and accuracy
Preferred Experience
- Experience in manufacturing, jewelry, or small component production environments
- Understanding of production scheduling and inventory control
- Experience coordinating between production and order fulfillment
- Familiarity with MRP-driven purchasing and material planning
Pay: $28.00 - $30.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person