Role description
Office Manager/Bookkeeper - Part-time
Core Solutions, Inc.About Core Solutions
Core Solutions (CORE), headquartered in King of Prussia, Pennsylvania, is a recognized leader in Electronic Health Records (EHR) solutions for the behavioral healthcare and human services industries — a $135 billion market. CORE's competitive advantage lies in its holistic approach: combining a powerful technology platform with expert professional services that help customers realign their processes and people to achieve superior performance outcomes. At CORE, we operate by a simple but powerful principle — partner first, vendor second.
Job description:
Core Solutions is looking for a team player that will be a part of our fast-paced small team environment to enhance office effectiveness by providing support relating to the day-to-day operations regarding human resources, personnel files, accounts payable, accounts receivable and any other documentation related to employment and maintaining compliance.
Essential Functions:
Office Management and Administration Responsibilities:
- Supports CEO and COO with management tasks
- Assists Company senior management team as needed
- Manages vendor contract files
- Manages Company registration with State and County as needed
Human Resources Responsibilities:
- Maintains personnel files for employees and contractors
- Assists in the recruitment of new employees
- Performs on-boarding process of new hires to include paperwork and adding them into our system
- Assists in the administration of Company benefit programs
- Provides support and guidance related to employee leaves of absence
Financial Responsibilities:
- Maintain orderly financial filing system
- General accounting duties as necessary
Accounts Payable Responsibilities:
- Inputs all required information related to AP into the QuickBooks System
- Performs accounts payable duties to include data entry of payables into the system and submission of monthly AP purchase journal. Records proper coding and proper approval on all invoices.
- Manages company employee expense management process
Accounts Receivable Responsibilities:
- Inputs all required information related to AR into the QuickBooks System
- Perform accounts receivable duties to include data entry of transactions and collection of amounts due.
- Generates Customers billing with accuracy. Responds to Customers inquiries.
Sales/Marketing Responsibilities:
- Coordinate event logistics: book conference registrations and make travel accommodations for staff, monitor and maintain marketing inventory for conferences and events, and manage all shipping logistics to and from events, including packing containers for events
- Maintain records via spreadsheets for tracking and coordinating logistics, purchases, registrations etc.
- Schedule and organize activities such as meetings, lunches, and client visits, providing instructions for clients and guests, preparation, as well as ordering food
- Manage reception desk essential functions, greeting and directing guests, managing incoming/outgoing deliveries, answering telephone calls, promptly returning emails, etc.
Experience, Skills and Qualifications:
- Leads by example and encourages teamwork
- Is prompt and able to perform the required duties of the position on a regular, predictable basis
- Competent in Microsoft applications, Quick books Online
- Excellent organizational skills, including multitasking, time management, and attention to detail/accuracy
- Prior experience in meeting coordination, customer service, administrative support is preferred
- Ability to handle pressure well and make good decisions quickly
Salary Compensation based on experience
Experience:
- Office Administration: 5-7 years
- QuickBooks: 5 years (Required)
Education:
- High school or equivalent
License:
- Valid Driver's License
Required work authorization:
- United States
Job Type: Full-time
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Education:
- High school or equivalent (Preferred)
Work Location: Hybrid remote in King of Prussia, PA 19406
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Education:
- High school or equivalent (Preferred)
Experience:
- Administrative experience: 3 years (Required)
- Event logistics/attendance: 2 years (Required)
- QuickBooks: 2 years (Required)
Work Location: Hybrid remote in King of Prussia, PA 19406