Office Manager

OFFICE MANAGER

About the Role:
We’re hiring an Office Manager to join the team at Strategic Robotic Systems (SRS).

If you’re highly organized, detail oriented, and enjoy keeping things running smoothly behind the scenes, this could be the perfect fit. You’ll support daily administrative operations, maintain key business records, and provide coordination across teams to ensure accuracy and efficiency in how work gets done. This role requires discretion, strong organization, and the ability to manage multiple priorities with confidence.

FLSA Status: Non-Exempt

Schedule: Monday-Friday, Full-Time

**Job Summary:**The Office Manager supports daily administrative operations and ensures key business processes are organized, documented, and executed accurately. This role includes administrative coordination, HR record tracking, and operational support. The ideal candidate is highly organized, detail-oriented, and able to manage confidential information with professionalism and discretion.

Supervisory Responsibilities: None

Salary Range: $29.00 to $38.00 per hour. Salary is commensurate with experience.

Administrative and Office Operations:

· Coordinate with leadership in Sales & Marketing, Engineering, and Operations to support operational needs.

· Manage front office operations and maintain organized administrative systems.

· Maintain organized and accurate filing systems (electronic and physical).

· Monitor and respond to incoming inquiries; route appropriately.

· Coordinate travel, meetings, and scheduling for leadership.

· Prepare agendas, schedule meetings, record and distribute minutes.

· Respond to and resolve administrative inquiries in a timely manner.

· Maintain orderly reception, conference rooms, and common areas.

· Order and manage office, facility, and common-use supplies.

· Lead company event planning and execution.

· Welcome and direct visitors and clients.

· Other duties as assigned.

Compliance Tracking and HR Administration:

· Maintain personnel files in compliance with federal, state, and local requirements.

· Maintain internal SharePoint links and document organization.

· Track required trainings, certifications, and compliance deadlines.

· Support benefits administration and enrollment tracking.

· Coordinate background screenings and employment eligibility verification.

Required Knowledge, Skills, and Abilities:

· Demonstrate a high level of personal integrity.

· Ability to maintain strict confidentiality of employee, company, and technical information.

· Strong analytical thinking, problem-solving, and decision-making abilities.

· Ability to work independently and as a team.

· Detail oriented and exercise ability to follow directions.

· Highly proactive, self-motivated and innovative.

· Adept at managing and prioritizing a high volume of tasks with different time demands.

· Proficient in the use of Microsoft Office Suite products.

Education and Experience:

· 3+ years of progressive experience in office management, administrative, or business experience.

· Experience supporting a manufacturing, robotics, engineering, or other technical production environment strongly preferred.

· Prior exposure to HR administrative support or compliance tracking preferred.

· Familiarity with QuickBooks and Microsoft Business Central preferred.

· Familiarity with customer service management software preferred.

Physical Requirements:

· Ability to move or transport up to 20 pounds as needed.

· Ability to remain in a stationary position for extended periods of time.

· Ability to be mobile as related to business needs.

· In Office, San Diego, CA.

· Reliable means of transportation to report to work.

About us:

Strategic Robotic Systems (SRS) is a pioneering company designing advanced underwater vehicles used by special forces, coast guards, and militaries. We are excited to grow as a business and proud that our collaborative ethos has helped build world-leading systems in defense, scientific research, and commercial operations. We are part of the General Oceans group of companies, which shares a passion for developing technologies that help keep our oceans healthy and secure.

What we are looking for in you:

We are looking for a highly organized and dependable professional with strong judgement and a high level of integrity to join our growing team. The successful applicant will have 3+ years of experience in office management or administrative support, ideally within a technical, manufacturing, or fast-paced environment. They will be a self-starter who can manage competing priorities with accuracy and discretion, communicate effectively across teams, and take pride in keeping operations running smoothly. A proactive mindset, attention to detail, and the ability to handle confidential information with professionalism are essential to success in this role.

Why Join Us?
Join a growing, innovative company where your work truly matters and your contributions are seen, valued, and trusted. At SRS, you will be part of a collaborative team doing meaningful work, with the opportunity to make an impact from day one.

What’s in it for me?

In addition to a competitive salary, a highly engaged team, and a growing company, you will step into a trusted, high-impact role where your work directly supports the success of the business. At SRS, we love what we do and believe that a collaborative and inclusive team creates the best environment for both company success and your personal growth.

Benefits:

· Health Insurance

· Paid Time Off

· 401K

· 401K Employer Matching

· Subsidized Gym Membership

Strategic Robotic Systems (SRS) is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind. SRS is committed to equal employment opportunities for all employees and providing employees with a work environment free of discrimination and harassment. All employment decisions at SRS are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion or belief, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. SRS will not tolerate discrimination or harassment based on any of these characteristics. SRS encourages applicants of all ages.

Pay: $29.00 - $38.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off

Application Question(s):

• This role is 100% in-office in San Diego, CA. Are you able and willing to work on-site full-time?

Yes
No

• If selected, how soon would you be available to start?

Immediately
Within 2 weeks
Within 1 month
More than a month

• If hired, will you be able to provide documentation verifying your identity and authorization to work in the United States?

Yes
No

Work Location: In person