Executive Business Partner to the CEO

About Nimble:

Nimble is the company leading the AI web search category. Our products are used by leading businesses in financial services, retail, market intelligence, and coding to build best-in-class AI agents with accurate, auditable programmatic access to the web.

We've raised over $70 million from Norwest, Databricks Ventures, Target Global, Square Peg, and others to build expert-level web search for AI. Hundreds of enterprise customers already run on Nimble, and we're forming a world-class team of engineers, researchers, designers, marketers, sellers, and operational experts to achieve our mission.

Why join Nimble?

• Work on a deeply technical platform powering real-time AI and enterprise decisions
• Help define the future of Web Search Agents and live web intelligence
• Build alongside a sharp, mission-driven team that moves fast, ships often, and takes ownership

About the Role:

About the Role

We’re looking for an exceptional Executive Assistant to provide high-level executive and personal support to Nimble’s CEO.

This is a high-trust, high-responsibility role for someone who is highly organized, discreet, proactive, and comfortable operating in a fast-paced environment with constantly changing priorities.

The role is 60% part-time, fully remote, and based in the United States. Working hours are flexible and may vary depending on the CEO’s schedule and priorities.

What You’ll be Doing:

Executive & Personal Support to the CEO

• Own and strategically manage the CEO's calendar by prioritizing meetings, balancing competing demands, and aligning his time with key business priorities.
• Serve as a trusted right hand to the CEO, anticipating needs, proactively solving problems, and ensuring seamless day-to-day operations.
• Coordinate meetings with investors, Board members, executives, partners, candidates, and other key stakeholders, including complex scheduling across multiple time zones.
• Prepare and organize meeting agendas, presentations, briefing materials, and relevant background information to ensure the CEO is fully prepared for important discussions.
• Manage and prioritize the CEO's inbox, identifying urgent matters, coordinating responses, and ensuring timely follow-ups.
• Track key commitments, decisions, and action items, proactively driving follow-through and keeping important priorities on track.
• Own end-to-end business and personal travel arrangements, including complex itineraries, accommodations, transportation, and real-time changes.
• Manage personal administrative matters, including immigration-related documentation, official paperwork, appointments, reservations, and other personal arrangements.
• Handle confidential business and personal information with the highest level of professionalism and discretion.

Investor Relations & Board Support

• Own the coordination and logistics of Board meetings, investor meetings, and related events, ensuring a seamless experience for all participants.
• Support the preparation, organization, and distribution of Board presentations, meeting materials, and supporting documentation.
• Coordinate directly with Board members, investors, and internal leadership to manage scheduling, communications, and follow-ups.
• Organize Board dinners, investor gatherings, and other executive-level engagements.

Executive Operations & Cross-Functional Coordination

• Act as a key point of contact and trusted liaison between the CEO and internal teams, executives, investors, partners, and external stakeholders.
• Support the CEO in preparing presentations, organizing information, conducting research, and coordinating materials for strategic meetings and initiatives.
• Drive special projects and ad hoc initiatives on behalf of the CEO, coordinating across teams and ensuring timely execution.
• Help streamline executive workflows, improve processes, and create structure in a fast-paced, constantly evolving environment.
• Exercise strong judgment, ownership, and adaptability while managing multiple priorities with minimal supervision.

What You Should Have for the Role:

• 3+ years of proven experience as an Executive Assistant, Personal Assistant, or similar role supporting a CEO, founder, or senior executive.
• Native or fluent Hebrew – mandatory.
• Excellent English, both written and spoken.
• Experience supporting a U.S.-based executive or working across U.S. time zones is a strong advantage.
• This role requires flexibility and availability outside of regular working hours, including evenings and weekends, when needed to support urgent or time-sensitive matters.
• Exceptional calendar management, prioritization, and organizational skills.
• Excellent attention to detail.
• Strong written and verbal communication skills.
• High level of discretion, maturity, reliability, and judgment.
• Ability to manage highly confidential and sensitive information.
• Ability to anticipate needs and operate proactively with minimal supervision.
• Strong interpersonal skills and confidence interacting with senior stakeholders.
• Comfortable operating in a fast-paced and constantly changing startup environment.
• Strong ownership mentality and a “get things done” approach.
• Flexibility and responsiveness when priorities change.