Pretrial Case Manager (Jail)

Organization

Jail

Pay

$18.97

Pay Frequency

Hourly

Full Time / Part Time

Full time

Job Summary

Under general supervision, performs data entry functions and a variety of clerical duties by performing the following duties.

Job Description

Safety-Sensitive Position: Yes (as defined under Oklahoma Statute Title 63 § 427.8

All candidates conditionally offered transfer, promotion or initial hiring into a DOT/safety-sensitive position shall submit to testing for drugs and alcohol and test negative before performing any job functions that are safety-sensitive or require a CDL. External job applicants with a confirmed positive drug or alcohol test result shall be denied employment and shall be required to wait one year before applying for another position within Tulsa County.

Essential Job Functions

• Conduct background investigations including details of current and past criminal history, interview defendant, collect defendant data, address the data and determine the defendant’s eligibility for programs. 
• Complete weekly inmate pod checks for potential Pretrial Release.
• Input information and interview forms into database; update and maintain data and close files out. 
• Access and retrieve data from Oklahoma Court Information (OCIS), David L. Moss Criminal Justice inmate database, Oklahoma State Courts Network (OSCN) and District Attorney database.
• Assist in the maintenance of paper files and records. 
• Attend daily bond dockets at the jail and/or courthouse.
• Complete interview process during the bond docket for potential Pretrial Release per judges request.
• Prepare and submit pretrial packets to the Courts with recommendations action. May confirm defendant reference information.
• May complete and record follow-up calls to clients and referral calls as necessary. 
• Answer in-coming calls; relay calls; take messages or give information as necessary.
• Perform other duties as assigned.

Additional Job Description

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required knowledge, skills and Abilities

Skill in:

• Assessing and evaluating individuals
• Eliciting pertinent information
• Interpreting criminal records
• Operating a personal computer; accurately input 40 WPM
• Maintaining accurate records and files
• Performing a variety of general clerical duties 

Knowledge of:

• Principles and practices of pretrial release programs
• City/county/state/federal criminal codes and regulations; of court services
• Departmental policies and procedures
• Word processing software, spreadsheet software, contact management software, database software, and Internet; NCIC terminal

Ability to:

• Organize and comprehend detail data; to precisely perform detail work
• Exercise tact, patience and courtesy in dealing with others
• Maintain confidentiality
• Effectively communicate with defendants, team members and leadership
• Consistently work in a team environment
• Understand and follow established departmental policies and procedures
• Read and comprehend simple instructions, short correspondence, and memos
• Write simple correspondence
• Effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization
• Add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals; compute rate, ratio, and percent and to draw and interpret bar graphs
• Apply common sense understanding to carry out detailed but uninvolved written or oral instructions
• Deal with problems involving a few concrete variables in standardized situations

Supervisory Responsibilities

This job has no supervisory responsibilities.

Education and/or Experience

Education equivalent to graduation from a standard four year high school including or supplemented by courses in typing and data entry operations; Associate’s degree preferred; and two years of satisfactory full time paid employment in a court services related program. 

Certificates, Licenses, Registrations

NCIC Certification

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to assume a stationary position; operate, activate, use, prepare, inspect, detect, position; reach with hands and arms; and communicate, convey, express oneself, exchange information. The employee is occasionally required to move or transverse; and ascend/descend, traverse. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually loud.

EEO STATEMENT

Tulsa County does not discriminate against any individual because of race, color, sex, age, religion, national origin, ancestry, marital status, disability or political affiliation (except when such person advocates or belongs to an organization which advocates the overthrow of our constituted government by force or violence) with regard to all terms, conditions, eligibilities, and privileges of employment for all positions in the County.

NOTE: Job descriptions are subject to change based on changing business needs and conditions.

Location

DLM Criminal Justice Center