Accounts Payable-Receivable Specialist

Job Description

Position: AP/AR Specialist

Location: Chicago

Reports To: VP Finance

Job Overview

We are seeking a detail-oriented and organized Accounts Payable/Receivable Specialist to join our Finance team. This mid-level role supports both the accounts payable and accounts receivable functions.

From your seat in our beautiful new office in downtown Chicago, you will have access to many teammates to help respond to vendors and clients in a timely manner. Our office is in the heart of the loop with very convenient access to all major public transportation lines. This is a hybrid role (4 days in office, and 1 day work from home).

Responsibilities & Duties

Accounts Payable

• Receive, review and enter vendor invoices accurately in NetSuite.
• Code invoices to the correct GL accounts and departments.
• Prepare weekly payment runs (ACH, wire) for review.
• Initiate payments in the company’s bank portals and record payments in NetSuite afterwards.
• Maintain vendor master data, including W-9s and banking details, with proper verification controls.
• Serve as a primary point of contact between Accounts Payable, internal departments, and external vendors to resolve invoice/payment discrepancies, reconcile vendor statements, and communicate outstanding internal approvals.
• Process employee expense reports in compliance with company policies.
• Support year-end 1099 preparation and filing.

Accounts Receivable

• Monitor and analyze Accounts Receivable aging reports to identify overdue accounts and prioritize outreach efforts.
• Maintain accurate customer status, follow-up actions and tags in Tesorio to support effective reporting and prioritization.
• Communicate clearly and effectively with customers to resolve issues related to payments and account balances.
• Coordinate with the Billing team to investigate and resolve customer disputes related to invoicing, usage, or other billing inaccuracies.
• Review invoice data in NetSuite to confirm billed amounts match contract terms.
• Collaborate closely with internal teams including Billing, Sales, and Finance to improve customer experience and reduce outstanding AR.

Characteristics

• Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
• Detail-oriented with a commitment to accuracy and high standards.
• Excellent written and verbal communication skills.
• Ability to work with all levels of management.
• Unselfish team player.
• Proficient in MS Excel, Word, Outlook, and financial ERP systems such as NetSuite.
• Ability to quickly adopt new systems as needed.

Education & Experience

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• 2 to 4 years of experience in accounts payable, accounts receivable, or general accounting.

Preferred Experience

• Experience in a SaaS or technology company.
• Familiarity with Salesforce and NetSuite.

Benefits and Perks include but are not limited to:

• 401k match program
• Comprehensive health benefits (Medical, Dental, Vision, and HSA/FSA)
• Group Term Life Insurance and Voluntary Life Insurance option
• Paid holidays
• Paid vacation, sick, and personal days
• FSA dependent care benefit
• Childbirth recovery and bonding leave policies
• Short and long-term disability benefits
• Access to onsite gym and recreational area at our Chicago office
• Friendly, collaborative, in-office work environment with ample opportunity for professional development.

For Illinois-based roles, the budgeted annual salary range is $ 63,750 to $ 75,000. Compensation for this role will depend on a number of factors, including a candidate's qualifications, skills, competencies, and experience, and may fall outside of the range shown. Reveal offers a competitive total rewards package, which includes the Benefits and Perks set forth above.

This job description reflects the present requirements of the position. As duties and responsibilities change and develop, the job description will be reviewed and subject to amendment.

Hiring Policy

Reveal is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Reveal does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Reveal considers candidates with existing visas but does not sponsor new visa applications.