Executive Assistant to the CEO

Executive Assistant to the CEO (Warehouse Office–Based)

Location: Austin Bazaar – Warehouse Office Hutto, TX
Reports To: CEO
Work Environment: On-site (CEO works remotely)

Role Summary

Austin Bazaar is seeking a highly organized, proactive, and execution-driven Executive Assistant to directly support the CEO and serve as the CEO’s on-site liaison within the warehouse office.

This role ensures the CEO’s time is protected, priorities move forward, and communication between leadership and the warehouse team remains clear, structured, and accountable.

The ideal candidate is assertive yet professional, detail-oriented, comfortable following up persistently, and capable of reinforcing company policies and operating standards with consistency.

For priority consideration apply directly at https://austinbazaar.bamboohr.com/careers/41

Core Responsibilities

Executive & Administrative Support

• Own and manage the CEO’s calendar with strategic prioritization (protect focus time, prevent scheduling conflicts, ensure preparation time).
• Coordinate meetings including agenda preparation, note-taking, action tracking, and follow-ups.
• Prepare documents, summaries, reports, and presentations as needed.
• Anticipate upcoming deadlines and proactively prepare materials or reminders.

Email & Communication Management

• Monitor and triage the CEO’s inbox daily; identify urgent vs. non-urgent matters.
• Draft professional responses for CEO review and approval.
• Send follow-ups to internal stakeholders to ensure commitments and timelines are met.
• Maintain clean communication loops—no dropped requests, no unclear directives.

Warehouse Office Liaison & Policy Reinforcement

• Serve as the CEO’s physical presence and coordination point in the warehouse office.
• Relay leadership updates clearly and ensure accurate understanding.
• Surface issues, operational concerns, or policy deviations early.
• Reinforce adherence to company policies including:
  • Attendance expectations
  • Safety standards
  • Process compliance
  • Professional conduct
• Coordinate with warehouse leadership to ensure execution of CEO directives.

This role requires confidence and professionalism in reinforcing standards—not authority over managers, but consistent follow-through and accountability tracking.

Coordination & Execution Tracking

• Maintain structured tracking systems for CEO initiatives, open items, and cross-department commitments.
• Ensure action items are documented and followed through.
• Support coordination across teams for launches, operational priorities, and deadlines.
• Assist in planning internal meetings, leadership visits, or warehouse-based events.

Success Metrics

Success in this role means:

• The CEO’s calendar is realistic, organized, and aligned with priorities.
• The inbox is triaged daily and actionable.
• Action items are tracked and completed—nothing falls through the cracks.
• Communication between the CEO and warehouse leadership is clear and timely.
• Company standards and policies are consistently reinforced at the warehouse office.

Required Qualifications

• 5+ years of experience supporting senior leadership (Executive Assistant, Operations Coordinator, or similar role).
• Demonstrated strength in calendar and email management.
• Strong judgment and prioritization skills.
• Excellent written and verbal communication.
• High discretion and ability to handle sensitive information.
• Comfortable working in a warehouse office environment.

Preferred Qualifications

• Experience in e-commerce, retail, logistics, or warehouse operations.
• Experience supporting a remote executive.
• Familiarity with SOP-based environments and operational accountability.
• Strong proficiency in Google Workspace or Microsoft Office.

Tools & Systems

• Google Calendar or Outlook
• Gmail or Outlook
• Task tracking systems (Asana, Trello, Sheets, or similar)
• Basic reporting and documentation tools

Working Style Expectations

• Highly proactive; does not wait to be asked.
• Comfortable following up repeatedly and respectfully.
• Organized, structured, and systems-oriented.
• Calm under pressure.
• Professional but firm when reinforcing standards.
• Comfortable operating between executive leadership and warehouse teams.

For priority consideration apply directly at https://austinbazaar.bamboohr.com/careers/41