Office Administrator

Company Description:

Durandal specializes in creating advanced modeling and simulation software solutions, designed to support both defense and industry partners. Our team is dedicated to delivering cutting-edge, innovative technologies that empower businesses and organizations to achieve their goals. Based on a foundation of excellence, our mission is to provide impactful, state-of-the-art tools that meet the complex needs of our clients. We are committed to fostering a collaborative, high-performing, and inclusive work environment.

Position Overview:

We are seeking a highly organized and proactive
Office Administrator
to support day-to-day operations.
This is a full-time, on-site role located in Charlottesville, VA.
This role is essential to maintaining a well-functioning, welcoming, and efficient workplace. The ideal candidate will take ownership of office purchasing, travel coordination, supply management, and event planning, while ensuring the office remains clean, stocked, and running smoothly.
This role also involves supporting office-related processes and ensuring administrative systems are efficient and effective.

Key Reponsibilities:

Office Operations & Purchasing

• Manage all office purchasing, including supplies, equipment, and vendor coordination
• Monitor inventory levels and proactively reorder office and kitchen supplies
• Maintain relationships with vendors and negotiate pricing when appropriate

Travel Coordination

• Book and manage employee travel arrangements (flights, hotels, transportation)
• Prepare detailed itineraries and ensure cost-effective travel planning
• Handle changes or issues related to travel as needed

Office Maintenance & Organization

• Keep kitchen, common areas, and supply rooms clean, organized, and well-stocked
• Perform light cleaning duties (e.g., tidying spaces, occasional light dish washing, wiping surfaces)
• Coordinate with property management, external cleaning and maintenance vendors when necessary

Event Planning & Culture Support

• Plan and organize office events, team gatherings, and celebrations
• Coordinate logistics including catering, supplies, and setup/cleanup
• Support initiatives that promote a positive and engaging workplace culture

Administrative Support

• Assist with general administrative tasks as needed
• Manage incoming deliveries and mail distribution
• Support onboarding logistics for new employees (workspace setup, supplies, etc.)

Qualifications:

• High school diploma or equivalent required
• Strong organizational and multitasking skills
• Excellent attention to detail and problem-solving ability
• Ability to work independently and take initiative
• Strong communication and interpersonal skills
• Proficiency in Microsoft Office and Sharepoint

Preferred Qualifications:

• 2+ years of experience in office administration or a similar role
• Experience with travel booking and vendor management
• Basic office accounting and GAAP understanding
• Associate’s or Bachelor’s degree in business related major

Physical Requirements:

• Ability to lift and carry up to 25 lbs (e.g., supply boxes)
• Comfortable performing light cleaning and organizing tasks
• Ability to be on-site full-time in Charlottesville, VA

What We Offer:

• Competitive salary and benefits package
• Collaborative and supportive team environment
• Opportunity to play a key role in shaping the office experience