Office Manager (New York City)

The Role

Nous is opening its first dedicated Office Manager role to support its growing New York presence.The right person will bring calm, high-agency execution to a fast-moving, opinionated, research-driven culture, someone who anticipates needs, communicates proactively, and takes ownership without needing to be told twice.

Responsibilities

• Own the day-to-day operations of the New York office: space setup and buildout coordination, vendor and facilities management, supplies, IT/equipment logistics, and general office upkeep.

• Serve as the welcoming front door for the NYC office: greeting visitors, coordinating candidate and team member on-site visits, and helping make in-person days feel intentional for an otherwise remote team.

• Provide executive assistant support to founders/leadership: calendar management, meeting scheduling and prep, travel booking, and expense reporting.

• Plan and execute internal events, offsites, team gatherings, and all-hands logistics.

• Manage office budget, vendor contracts, and relationships with building management/landlord.

• Support onboarding logistics for new NYC-based hires (equipment, desk setup, first-week coordination).

• Act as a proactive operational problem-solver: flag issues early, communicate clearly, and follow through without heavy oversight.

• Take on ad hoc operations and administrative projects as Nous scales.

Qualifications

• 3+ years of experience in office management, executive assistance, or operations, ideally at a startup or fast-growing company.

• Based in or willing to work from New York City; comfortable with an in-office role.

• Excellent judgment and discretion; you'll be trusted with sensitive information and leadership's time.

• Strong proactive communicator: Nous explicitly values people who ask instead of guess, clarify instead of assume, and give updates instead of going quiet.

• Highly organized, detail-oriented, and comfortable juggling multiple priorities in a fast-changing environment.

• Comfortable in a high-agency, opinionated culture: flexible problem solvers who push to figure things out, even outside their core lane, thrive here.

Nice-to-Have

• Deep passion, knowledge, or interest for AI and open-source models

• Genuine enthusiasm for Nous's mission and products, ideally you've used Hermes Agent, Nous Portal, or Nous Chat yourself.

• Experience opening or standing up a new office space.

• Experience supporting founders or C-suite executives directly.

• Familiarity with distributed/remote-first teams and the specific challenges of building in-person culture within one.

• Comfort around a technical, crypto-native team and their tools and vocabulary.