CIO Program Coordinator

Camgian is seeking a CIO Program Coordinator to provide day-to-day coordination and execution support for initiatives across the CIO organization, including Corporate IT, Information Security, Personnel and Physical Security, Facilities, Export Control, and Governance, Risk, and Compliance (GRC). Working under the direction of the CIO and in partnership with the directors and subject-matter leaders responsible for each functional area, this role will help keep team projects organized, visible, and moving to completion. The successful candidate will coordinate schedules, budgets, risks, issues, meetings, documentation, select vendor activities, and follow-up actions while serving as a dependable front-line point of coordination for assigned initiatives, including the headquarters renovation (HQR) project. This role is well suited for a highly organized professional who takes initiative, communicates clearly, follows through consistently, and is comfortable supporting multiple priorities in a fast-paced environment. 

Responsibilities 

• CIO Coordination of Projects, Controls, Documentation and Communications 

• Coordinate planning and execution across CIO initiatives in partnership with functional leads.  

• Maintain project schedules, budgets, milestones, dependencies, risks, issues, and decisions.  

• Confirm owners and deadlines, track commitments, and escalate impediments.  

• Coordinate day-to-day HQR activities with CIO and other cross-functional stakeholders.  

• Track and coordinate software, license, subscription, warranty, and related renewals. 

• Maintain records of obligations, owners, dates, approvals, and exceptions. 

• Prepare agendas, meeting notes, status reports, and project communications for CIO functional meetings. 

• Support maintenance of CIO SharePoint sites, repositories, trackers, templates, and references. 

• GRC Coordination & Execution 

• Coordinate recurring governance, compliance, security, functional, and audit activities/reviews with CIO/directors. 

• Maintain compliance calendars, evidence requests, findings, and remediation plans.  

• Track required system, software, infrastructure, and security upgrades providing regular updates to CIO/directors. 

• Document compliance decisions and actions; follow through to closure. 

• Support organization and maintenance of audit records and coordinate responses with subject-matter experts. 

• IT and Information Security Coordination 

• Coordinate scheduling, logistics, deliverables, and follow-up for contracted IT & security services (e.g., monitoring, testing). 

• Manage requests to review new software and services; route, track, and coordinate with Information Security. 

• Coordinate security incident drills and recovery tests; manage timeline and actions during an actual incident. 

• Maintain authorization renewal and recurring reporting calendars and schedules for classified systems. 

• Maintain calendars and schedules for periodic reviews of administrative access and coordinate with reviewers. 

• Coordinate purchase requests for IT and security tools and services through procurement process. 

Qualifications 

• Bachelor’s degree in a related field or equivalent relevant experience. 

• 2+ years in project coordination, program support, operations, compliance, or IT. 

• Proven ability to manage workflows, trackers, deadlines, and commitments. 

• Strong written, verbal, and executive-ready communication skills. 

• Proficiency with Teams, Outlook, Word, Excel, PowerPoint, and SharePoint. 

• Effective collaboration with technical and nontechnical stakeholders. 

• Sound judgment, attention to detail, discretion, and initiative. 

• United States citizenship. 

Desired Skills 

• Experience in project management with knowledge of project schedules, budgets, dependencies, risks, and reporting. 

• Experience coordinating vendors, audits, remediation, reviews, or renewals. 

• Experience with SharePoint sites, libraries, lists, trackers, or dashboards. 

Success in This Role 

• Projects and recurring obligations remain current, organized, and visible. 

• Meetings yield clear decisions, owners, deadlines, and follow-through. 

• Risks, issues, and compliance gaps are identified and escalated early. 

• Documentation and SharePoint resources remain accurate and accessible. 

• Leaders can rely on routine execution while retaining strategic ownership. 

Camgian Culture and Core Value Traits 

• Ability to work as part of a team while maintaining independent thinking. 

• Self-driven and dependable, with excellent communication skills and a strong commitment to follow-through. 

• A practical problem solver who looks for better ways to organize work and support the team. 

• Willingness to learn, adapt, take on new challenges, and share both successes and lessons learned. 

• A team-centric mindset that values collaboration, accountability, openness, and collective success.