ADU Project Coordinator

GatherADU helps homeowners design, permit, and build accessory dwelling units throughout California. We work on garage conversions, detached ADUs, additions, SB9 projects, and ADU legalization projects. Our team handles design, engineering coordination, Title 24, city submissions, plan check corrections, and client communication from start to permit approval.

We are looking for a highly organized, proactive Project Manager to help manage our ADU projects from kickoff through permit approval.

Position Overview

The Project Manager will be responsible for keeping projects moving, coordinating between clients, designers, engineers, consultants, and city departments, and making sure deadlines are met. This person should be comfortable managing multiple projects at once, communicating clearly with homeowners, and following up consistently with city plan checkers and internal team members.

This role is ideal for someone who is detail-oriented, responsive, and comfortable working in a fast-paced design/permitting environment.

Responsibilities

Manage multiple ADU projects from client onboarding through permit approval.

Serve as the main point of contact for clients and provide regular project updates.

Coordinate with designers, engineers, Title 24 consultants, expediters, and city staff.

Track project deadlines, deliverables, city comments, resubmissions, and approvals.

Review city correction letters and assign tasks to the appropriate team members.

Follow up with city departments, plan checkers, zoning reviewers, and other agencies.

Ensure plans, forms, reports, and submittal documents are complete before submission.

Maintain accurate project records in Asana, Google Drive, and internal systems.

Help resolve project delays, missing information, and communication issues.

Prepare clear email updates to clients, consultants, and city staff.

Support the team with process improvements and project tracking systems.

Qualifications

Strong written and verbal communication skills.

Highly organized and able to manage many active projects at once.

Comfortable following up consistently and professionally with clients and city staff.

Ability to read basic architectural plans and understand project scopes.

Detail-oriented with strong problem-solving skills.

Comfortable using tools such as Asana, Google Drive, Gmail, spreadsheets, and online city permitting portals.

Knowledge of California ADU laws, zoning, building permits, or plan check process is a plus.

Ideal Candidate

You are proactive and do not wait for problems to become emergencies.

You are comfortable managing clients, deadlines, and city requirements.

You communicate clearly and professionally.

You can stay organized even when managing many moving parts.

You take ownership of projects and make sure nothing falls through the cracks.

Compensation

Compensation will be based on experience.

How to Apply

• Please submit your resume and a short message explaining your experience with project management, permitting, construction, architecture, or ADU-related work.