Role description
Project Coordinator
careerswift.aiBilgewater Group is a Chicago-based diversified services company founded in 2003. We operate across two core divisions: food service and care.
Our food service division manages a network of quick-service and counter-service locations across the greater Chicagoland area, serving thousands of customers every day at high-traffic venues, including commercial districts, transit hubs, and retail centers.
ABOUT THE ROLE
We are looking for a Project Coordinator to support the planning and coordination of ongoing projects across the organization. You will help keep tasks, timelines, documentation, and communication organized while working with different teams to ensure projects move forward smoothly.
WHAT YOU WILL DO
Coordinate project tasks, timelines, and follow-ups
Maintain project documentation, trackers, and status updates
Communicate with internal teams and stakeholders regarding project activities
Schedule meetings and coordinate project-related activities
Track deadlines, outstanding tasks, and next steps
Help identify and escalate issues that may affect project progress
Prepare basic project reports and updates
Provide administrative support to project managers and teams
WHAT WE ARE LOOKING FOR
Previous experience in project coordination, administration, operations, or a similar role
Strong organizational and time-management skills
Good communication and follow-up skills
Ability to manage multiple tasks, deadlines, and priorities
Comfortable working with spreadsheets and digital collaboration tools
Proactive approach to identifying and addressing routine issues
Comfortable working independently in a fully remote environment
Reliable internet connection and workspace
Legally authorized to work in the United States
NICE TO HAVE
Previous project coordination experience
Familiarity with project management or task-tracking tools
Experience with Microsoft Office or Google Workspace
Background in food service, retail, hospitality, care, or other multi-location environments
COMPENSATION
$45,000–$60,000 per year, depending on experience and qualifications.
HIRING PROCESS
Application Review → Initial Conversation → Interview → Offer
EQUAL OPPORTUNITY
Bilgewater Group is an equal opportunity employer. We are committed to providing a workplace free from discrimination and value a diverse team with different backgrounds, experiences, and perspectives.
Location: Remote
Salary Range: 45,000 - 60,000 USD (gross, annually)