Executive Assistant / Administrative Support Specialist

Executive Assistant / Administrative Support Specialist

Cyber Security Innovations, LLC (CSI) | Washington, DC (On-Site)

About CSI

Cyber Security Innovations, LLC (CSI) is an SBA 8(a) certified, minority-owned small disadvantaged business delivering high-impact federal professional services. CSI is committed to building a team of dedicated professionals who support our federal clients with excellence, integrity, and agility.

Position Overview

CSI is seeking an experienced Executive Assistant / Administrative Support Specialist to support a federal agency contract in Washington, DC. In this role, you will provide high-quality administrative and executive support to CFTC senior leadership, Commissioners' offices, and the Division of Administration. You will work largely independently, exercising sound judgment in prioritizing and executing a broad range of administrative, analytical, and logistical support activities.

This is a full-time, on-site position in Washington, DC.

Key Responsibilities

Day-to-Day Administrative Support

• Greet and assist office visitors; answer phones and relay messages
• Manage incoming and outgoing correspondence and mail
• Operate standard office equipment and maintain organized filing systems (physical and electronic)
• Monitor and maintain office supply inventory
• Create tent cards, sign-in sheets, and other event materials

Calendar & Scheduling

• Coordinate schedules, appointments, and conference room reservations via the agency's scheduling system; all requests must be completed within 30 minutes of inquiry
• Prepare daily agendas and calendars for assigned Agency Executives

Travel Coordination

• Process travel requests and authorizations in CFTC's travel system (E2) within 5 business days of receipt
• Complete and submit travel vouchers for payment within 3 business days of traveler's return
• Provide reporting and reconciliation of travel authorizations and vouchers against approved allocations

Time & Attendance

• Manage biweekly time and attendance records for employees in GovTA
• Serve as liaison to the Human Resources Branch to resolve T&A issues by 4:00 PM on the Monday following the pay period close
• Process T&A corrections within 3 business days of request (Note: contractor personnel are prohibited from certifying employee timecards)

Documents & Reporting

• Draft, edit, and finalize memos, reports, meeting agendas and minutes, and policy/project notebooks
• Prepare and update budget, HR, and miscellaneous data tables and electronic documents
• Assess and update office/division intranet pages for content accuracy
• Perform daily updates to DA administrative management and tracking systems; provide monthly summary reports

Project & Records Management

• Organize and update physical and electronic project management files and portfolio indexes weekly
• Coordinate DA's permanent records storage and retrieval
• Process and transmit personnel actions to appropriate DA branches; follow up on onboarding, training, and move requests

Technology

• Enter data and generate reports using Microsoft Office Suite (Word, Excel, PowerPoint, Access, Project), as well as agency systems including Delphi, GovTA, and E2

Required Qualifications

• High school diploma required; Associate's or Bachelor's degree preferred
• Minimum 3–5 years of executive or senior administrative support experience, preferably in a federal government or government contractor environment
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with federal travel systems (E2 Solutions preferred) and time & attendance systems (GovTA preferred)
• Demonstrated ability to manage multiple priorities independently with minimal supervision
• Strong written and verbal communication skills
• Ability to maintain confidentiality and exercise discretion when handling sensitive information

Preferred Qualifications

• Prior experience supporting federal agency senior executives or Commissioners' offices
• Familiarity with federal records management and personnel action processing
• Experience with agency scheduling and intranet content management systems

Clearance Requirement

• Must be able to obtain and maintain a federal background investigation / Public Trust clearance as required by the client.

Work Location & Schedule

• On-site | 1155 21st Street, NW, Washington, DC 20581
• Full-time, 8-hour shifts; start times range from 7:00 AM to 8:30 AM depending on the senior executive or director you are assigned to support
• All work must be performed onsite

What CSI Offers

• Competitive hourly pay commensurate with experience
• Comprehensive benefits package including health, dental, and vision coverage
• Paid federal holidays
• 401K

Cyber Security Innovations, LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status.