Role description
Administrative Assistant (Part-Time)
DMC Engineering(Onsite, Part-Time)
Description
As an Administrative Assistant, you will play an integral part of our team by making sure that the office space is fully functional, that our incoming sales calls reach the right people, and that our documentation meets high standards. This role is ideal for someone who enjoys variety, takes initiative, and wants responsibilities that extend beyond traditional administrative and data entry work. We are a collaborative team of driven multi-taskers across multiple offices who show up to work ready to jump in wherever necessary to get the job done.
About DMC
DMC is a leading engineering consulting firm, delivering high-caliber engineering and custom software development services globally. Specializing in innovative solutions for manufacturing, testing, and product development, our expertise spans industries from aerospace to consumer-packaged goods to healthcare, and more. Our engineers excel in staying ahead of cutting-edge technologies and delivering top notch solutions. We prioritize technical excellence and cultivate a collaborative environment for independent and team-based work, reflecting our commitment to professional growth and providing forward-thinking solutions to clients.
Responsibilities
Office Operations & Maintenance
- Manage office supplies, snacks, and marketing materials, ensuring inventory is stocked
- Oversee daily shipping and receiving, including ordering, tracking, and billing
- Act as the primary contact for building management, maintenance personnel, and IT support for meeting rooms and office equipment
Administrative & Team Support
- Answer and direct phone calls, track incoming sales leads, and facilitate office meetings
- Schedule and coordinate office meetings and events, company events, and team outings
- Order and pick up weekly catered lunches
- Maintain and update Standard Operating Procedures (SOPs) for office processes
HR & Financial Support
- Support the recruiting and onboarding team to ensure a seamless new-hire experience
- Process and track expense reports for personal and director-level expenses
Requirements
- Ideally able to work 20 hours a week
- Actively pursuing or have obtained a bachelor's degree with a minimum 3.4 GPA
- Strong computer skills with Microsoft Office experience
- Solid writing and math skills
- Proactive self-starter who consistently takes initiative to go above and beyond
- Highly responsive & detail oriented
- Proven ability to work efficiently and effectively within a team environment
- Customer service oriented outlook with a friendly, upbeat attitude
- Curiosity to learn about DMC's processes, services, and technical offerings
- Reliable access to a car for the occasional errands
- Ability to lift 50 lbs
Compensation
Compensation is based on industry and location standards.
- $20-$25 per hour