Administrative Assistant – Louisville, KY

We're looking for a friendly, dependable Administrative Assistant to join our team in Louisville, KY.

If you enjoy working with people, staying organized, and helping things run smoothly, this could be a great fit for you.

In this position, you'll help coordinate interviews, communicate with applicants, assist new team members, and support the day-to-day needs of our office. It's a role where being organized, paying attention to details, and having a good attitude really make a difference.

We're a hardworking, welcoming group that values teamwork and treating people with respect. Everyone has their own responsibilities, but we're always willing to lend a hand when things get busy.

What You'll Be Doing

• Interview scheduling: Coordinate interviews, manage calendars, confirm appointments, and help with scheduling changes.
• Applicant communication: Speak with applicants over the phone, through text, and by email to answer questions and provide updates throughout the hiring process.
• Keeping things organized: Track appointments, follow up on missed interviews, and make sure important information and paperwork are accounted for.
• Helping new team members: Assist with onboarding documents, organize employee information, and help new hires prepare for their first day.
• General office support: Maintain records, update spreadsheets, organize files, and help with everyday administrative tasks.
• Working with the team: Assist managers and coworkers with scheduling, communication, and other office needs as they come up.

What We're Looking For

We're hoping to find someone who is easy to work with, takes their responsibilities seriously, and enjoys helping others.

You don't need to know everything on your first day. What's important is that you're willing to learn, communicate well, and follow through on the things you're responsible for.

A few qualities that would make you a good fit:

• You're friendly, approachable, and comfortable talking with different people throughout the day.
• You can stay organized, manage your time, and keep track of multiple tasks.
• You're dependable and take pride in doing your work well.
• You communicate clearly and professionally, both in person and over the phone.
• You're comfortable using email, calendars, spreadsheets, and basic computer programs.
• You can work independently when needed but also enjoy being part of a team.
• You're flexible and able to adjust when schedules or priorities change.

Previous experience in administration, customer service, scheduling, or recruiting support is helpful, but it's not required. We're open to training someone who is motivated, responsible, and willing to learn.

What It's Like Working With Us

We want our office to be a place where people feel comfortable asking questions, sharing ideas, and working together.

Some days are busier than others, especially when we have several interviews or new team members starting. Having someone who can stay organized, keep a positive attitude, and help everyone stay on track makes a big difference.

You'll work closely with other team members, learn how our office operates, and become familiar with the systems we use every day.

As you get more comfortable in the role, there may also be opportunities to learn additional responsibilities and continue developing your skills.

We appreciate people who show up, do what they say they're going to do, and treat others well. Those are the qualities that help our team work well together.

How to Apply

If you're organized, comfortable working with people, and interested in an administrative role with our Louisville office, please submit your resume for consideration.

We're reviewing applications and will contact selected candidates to discuss the position and next steps.

Pay: $60,000.00 - $75,000.00 per day

Work Location: In person