Part-Time Event Coordinator

MARBLE COLLECTIVE

Part-Time Events Coordinator (Temporary)

NYC Metro or Remote, Part-Time from September 1, 2026 – December 22, 2026

Compensation:

$38–45/hr, commensurate with experience. Hours will vary by month; estimated 110–145 hours over the engagement period.

About Marble Collective:

Marble Collective is an AI-powered platform amplifying the stories of women leaders, preserving their legacies, and activating the power of their networks. We are a small, fast-moving team doing meaningful work at the intersection of community, technology, and women's leadership.

About the Role:

We are looking for a highly organized, detail-oriented, and proactive part-time events coordinator with 3–6 years of experience to support our virtual and in-person programming. This is a hands-on, execution-focused role centered on event logistics and production. You will work directly with our CEO and internal team to ensure our events run seamlessly, from planning through on-site execution.

This role is ideal for an early to mid-level events professional based in the NYC metro area with a calm and professional presence, strong vendor relationships, and the ability to manage multiple moving parts without missing a detail.

Key Responsibilities

Events Production and Logistics

• Manage all logistics and production details for two large in-person events in New York City in early November, including vendor coordination, venue communications, run-of-show management, and full on-site management on November 4th and 5th from setup through breakdown
• Own logistics and execution for monthly virtual events and salons throughout the coverage period, including platform setup, speaker coordination, run-of-show preparation, and attendee communications
• Advance planning for two large in-person events in March 2027, including vendor sourcing, venue communications, and logistics groundwork, so execution is well underway before the coverage period ends
• Coordinate event photographers and manage the collection and organization of post-event assets
• Manage vendor contracts, certificates of insurance, and all event-related paperwork
• Track and manage event P&L budgets, monitor expenses, and keep the CEO informed throughout
• Prepare post-event thank you cards and curate physical gifts for VIP guests and speakers

Merchandise Management

• Source, order, and manage all Marble branded merchandise for events
• Coordinate delivery and logistics of merchandise to event venues
• Track merchandise inventory, budget, and expenses
• Manage on-site merchandise setup, distribution, and breakdown at events
• Liaise with vendors on production timelines to ensure materials arrive ahead of event dates

Speaker and Sponsor Logistics

• Handle all administrative and logistical communications with confirmed speakers and sponsors, including paperwork, logistics details, and follow-up
• Manage and update sponsor overview documents in Google Drive

Administrative Support

• Create event invitations and manage RSVP lists in Canva
• Support the CEO with event-related administrative needs as they arise

What We're Looking For

• Based in the NYC metro area or remote, with availability to be on-site in NYC for events in September and November. Day-to-day work is remote.
• 3–6 years of experience in event coordination or production, ideally in a fast-paced or startup environment
• Experience managing both virtual and in-person event formats strongly preferred
• Polished, professional communicator — comfortable managing vendor and sponsor relationships independently
• Strong organizational skills and exceptional attention to detail
• Experience managing branded merchandise or promotional materials a plus
• Comfort working in Google Drive, Notion, Canva, and MailChimp
• Proactive, self-directed, and calm under pressure
• Discretion and sound judgment in handling confidential information
• A genuine interest in women's leadership and community is a plus

Role Details

• Compensation:

  $38–45/hr, commensurate with experience

• Engagement:

  Part-time, temporary, 1099 contractor, September 1 – December 22, 2026

• Estimated hours:

  110–145 hours over the engagement period; hours vary by month with November being the heaviest

• Location:

  Remote with required on-site presence in New York City for one morning event in mid-September and two evening events on November 4th and 5th. Event days will involve extended hours.

• Schedule:

  EST time zone working hours

• Reports to:

  Kristin Thomas, Founder & CEO

• Benefits:

  This is a temporary role without benefits. NYC paid safe and sick leave applies.

To Apply

Please send your resume and a brief note about your relevant experience to anne@marblecollective.com by August 1, 2026.

Marble Collective is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and applicants.