Purchasing & Inventory Coordination Lead

Location: Rochester, NY We’re looking for a Purchasing & Inventory Coordination Lead based in Rochester, NY. This role will support the operational buildout and ongoing execution of a new Rochester, NY facility by executing purchasing activities and supporting inventory-related processes. Reporting to the Director of Operations, this role is responsible for ensuring efficient procurement, accurate data management, and effective vendor coordination. This is a hands-on, detail-oriented role focused on purchasing execution and operational coordination, ensuring materials are available to support production and distribution in a regulated environment. The ideal candidate brings experience in procurement, strong organizational skills, and the ability to support structured, scalable processes. What You’ll Do:Purchasing & Procurement:- Execute purchasing activities, including purchase order creation, order tracking, and delivery coordination.- Monitor material demand and ensure timely procurement to support operational needs.- Coordinate with internal stakeholders to understand requirements and prioritize purchasing activities.- Maintain accurate purchasing records and ensure alignment between orders, receipts, and internal documentation. Vendor Management:- Support onboarding and coordination of vendors in alignment with company procedures.- Maintain vendor records, pricing information, and contact details.- Communicate with suppliers to resolve order issues, delays, or discrepancies.- Track vendor performance related to delivery timelines and responsiveness.- Add scorecard and periodic supplier site visits. Parts & BOM Data Coordination:- Support creation and maintenance of part-related data, ensuring accuracy and consistency.- Assist in maintaining Bills of Materials (BOMs) to align with operational and production needs.- Ensure information is up to date and aligned with internal process requirements and documentation.- Partner with internal teams to reflect updates or changes in materials or processes. Documentation & Process Control:- Support development and maintenance of SOPs, work instructions, and documentation related to purchasing and material coordination.- Ensure documentation aligns with cGMP and ISO 13485 requirements where applicable.- Maintain accurate records to support audit readiness and compliance requirements. Process Improvement & Support:- Identify opportunities to improve purchasing workflows and coordination processes.- Support implementation of process improvements to increase efficiency and accuracy.- Partner with Operations, Quality, and other teams to ensure alignment with business needs. What You’ll Bring:- 3–6+ years of experience in purchasing, procurement, or operations coordination- Experience managing purchase orders, vendor communication, and procurement processes- Strong attention to detail and ability to manage data accuracy- Strong organizational, problem-solving, and communication skills- Ability to work independently and manage multiple priorities in a fast-paced environment Nice to Have:- Experience in a regulated environment (medical device, pharmaceutical, or similar)- Familiarity with ERP, inventory, or purchasing systems (Fishbowl experience helpful but not required)- Experience supporting audits or compliance-driven environments- Exposure to startup or buildout environments- Lean or process improvement experience