Department
ESA Deputy Director - Direct Reports
About the Department
Career Advancement serves a student population of approximately 7,000 arts and sciences undergraduate students, in addition to alumni who have graduated within the last five years. Career Advancement plays a vital role in ensuring our students’ success after graduation. Career Advancement offers innovative and comprehensive career development services focusing on pre-professional preparation, experiential education, and access to internship and full-time opportunities. Through career advising, programs, and comprehensive resources, Career Advancement supports undergraduate students and alumni as they develop the skills necessary to manage their career development while working with alumni and employers to provide students with meaningful opportunities. For more information, please visit the Career Advancement website at careeradvancement.uchicago.edu.
Job Information
Job Summary:
This temporary, full-time position is within Career Advancement and provides essential administrative and programmatic support to the Career Services team, including the first-year student, masters, and employer relations programs. The Coordinator plays a key role in supporting program management, event logistics, and communications across a range of internal and external audiences.
Responsibilities:
- Provide administrative support for the first-year student, masters, and employer relations programs.
- Collect hiring information; track, enter, and update student placements; and compile data for full-time and internship recruiting.
- Run reports and prepare data including appointment progress, student placement statistics, employer registration information, job posting activity, and general system usage statistics.
- Draft professional communications to employers, campus partners, students, and other audiences.
- Assist with managing logistics related to career programs, including responding to student inquiries and troubleshooting issues as they arise.
- Support flagship events through logistics coordination and event planning.
- Conduct audits in the Handshake system and Outlook calendar to ensure data accuracy and integrity.
- Create flyers and promotional materials for career programs; prepare agendas and briefing documents.
- Develop PowerPoint presentations for a variety of audiences, including students, faculty, employers, and senior leadership.
- Assist with setting up meeting spaces for weekly workshops, including room preparation, materials, and technology coordination.
- Review student resumes and cover letters, providing feedback to support career readiness.
- Track and record attendance for workshops, programs, and other career events.
- Create surveys to gather feedback and data related to career programs and student experiences.
- Review and summarize survey and program data to inform reporting and continuous improvement efforts.
- Set up and manage Zoom webinars for career programs and events.
- Post and manage career events in the Handshake platform.
- Manage and coordinate two cycles of the Job Shadowing Program (Winter Break 2026 and Spring Break 2027), including identifying and working with employer job shadow hosts; promoting the program to students; matching students to hosts; preparing orientation slide decks for student participants; and assessing program outcomes. Manage all communications with employers and students, ensuring timely, professional, and accurate correspondence throughout both program cycles.
Competencies:
- Deep commitment to customer service to multitask, meet deadlines, and prioritize effectively in a fast-paced environment.
- High level of professionalism when interacting with internal and external constituents, with a demonstrated ability to maintain collaborative relationships with a diverse range of customers.
- Work effectively both as part of a team and independently.
- Tact and professionalism in all interactions with program participants, students, and external stakeholders.
- Exemplary organizational skills and keen attention to detail; a high level of attention to detail is required for this role.
- Excellent verbal and written communication skills are required. The candidate must have strong writing skills to address large groups as well as communicate one-on-one with students, senior management, faculty, alumni, and employers.
- Patient and tolerant approach to demanding clients and workloads.
Additional Responsibilities
Education, Experience or Certifications:
Education:
- A college or university degree required.
Technical Knowledge or Skills:
- Demonstrated proficiency with internet-based recruiting platforms, such as Handshake, and Zoom, Microsoft Outlook, and Excel. Learn new technologies quickly.
- Proficiency with the full Microsoft Office suite, including Word, Excel, PowerPoint, and Outlook.
Working Conditions and Physical Requirements:
- Work occasional evenings as required.
Required Documents
- Resume/CV
- Cover Letter/Statement of Interest
- Three Professional References Contact Information
The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions.
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Temporary Staff
Scheduled Weekly Hours
37.5
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Pay Frequency
Hourly
Pay Rate Type
Hourly
FLSA Status
Non-Exempt
Pay Range
$20.00 - $22.00
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
Yes
Posting Statement
The University of Chicago is an equal employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.