People Generalist

Who you are

• 3+ years of HR generalist or HR operations experience, ideally at a US tech company or startup
• Hands-on experience administering leaves of absence, including FMLA and California leave programs (CFRA, PDL, SDI/PFL)
• Working knowledge of US employment-based immigration processes and experience coordinating with immigration counsel
• Experience administering employee benefits and working directly with a benefits broker and carriers
• Experience coordinating with Payroll on leave tracking and pay during leaves
• Strong judgment and discretion with confidential employee information
• Clear, friendly written communication and the ability to manage a high volume of requests with accuracy
• Experience with our HR and payroll tools, such as Rippling
• Experience supporting employees across multiple US states
• PHR, SHRM-CP, or similar certification
• Experience building or improving HR processes and self-service documentation

What the job involves

• Spectro Cloud is looking for a hands-on People Generalist on a 4-month, part-time contract basis to keep day-to-day HR running smoothly for our employees
• You'll be the first stop for HR questions and own the operational details behind immigration, benefits, leaves of absence, and pay accuracy. You'll work closely with our People team, our benefits broker, our immigration counsel, and our payroll team. This role suits someone who likes solving problems quickly, keeps sensitive information confidential, and can jump in with minimal ramp-up
• Employment type: Part-time 1099 independent contractor
• Reports to: HR Manager
• Serve as the first point of contact for employee HR questions via email, Slack, and the HR ticketing queue, resolving or routing within agreed response times
• Maintain HR documentation, including employment verifications, letters, and personnel files
• Review and maintain company policies, including the employee handbook, leave of absence, immigration, and other HR policies, keeping them current and compliant
• Maintain and update our HR Confluence page so employees have accurate, easy-to-find information on policies, benefits, and HR processes
• Coordinate visa and green card processes (H-1B, transfers, extensions, PERM, I-140, I-485) with outside immigration counsel and affected employees
• Track key immigration and I-9 verification deadlines and send timely reminders to employees and managers
• Gather documents and company information needed for filings, and answer employee questions about process and status
• Administer health, dental, vision, life, disability, and 401(k) benefits, including enrollments, qualifying life events, and COBRA
• Manage leaves of absence end to end: FMLA, CFRA, California PDL, state disability and paid family leave, and ADA accommodations in partnership with the People team
• Coordinate with our benefits broker and Payroll team to ensure accurate tracking ofleaves of absence, pay during leaves, and related pay adjustments
• Partner with our benefits broker on carrier issues, employee escalations, open enrollment, and plan renewals
• Reconcile benefits invoices and deductions against carrier and payroll records